FAQ
FREQUENTLY ASKED QUESTIONS
1. Unfortunately, I can no longer participate in the race and I have to cancel it. What can I do?
If you choose not to participate in the race for any reason other than a medically documented issue, you are not eligible for a refund.
If you cancel your participation, you have three options available until April 15, 2025:
a) You can transfer your registration to another participant (see point 4).
b) You can transfer your registration to the next year. In that case, you will have to pay an additional fee of 25% of the next year’s registration price and you will also be asked to provide a medical certificate as proof of your medical issues.
c) You can request a refund by contacting us at info@ultratrail.si. Keep in mind you will be asked for a medical certificate as proof of your medical issues.
REFUND POLICY
From the moment the registration fee is paid, the Organization agrees to refund a percentage of the amount paid by the participant** if the participant requests a non-participation refund due to a medically documented issue:
- before December 1, 2024 – 90%
- December 1, 2024 – February 28, 2025 – 70%
- March 1, 2025 – April 15, 2025 – 50%
- after April 15, 2025 – 0%*
* no matter the reason for a non-participation
** except bank fees
After April 15, 2025, no refunds and no transfers of the registrations will be possible*.
If you do not provide medical certification to prove your medical issues, you will not be eligible for a refund.
For more information, please refer to the NON-PARTICIPATION AND REFUND section of the Rules and Registrations.
2. Due to an injury I can no longer participate at the race. Can I transfer the registration to next year?
You can transfer your registration to the next year. In that case, you will have to pay an additional fee of 25% of the next year’s registration price and you will also be asked to provide a medical certificate as proof of your medical issues.
3. I signed up for the race but I would like to change my registration to a longer/shorter distance. How can I do it?
Until April 1, 2025, it is possible to change the distance with no additional fees. If you change your registration to a longer distance, you will have to pay the difference in the price. If you change to a shorter distance, the price difference is not refundable.
From April 2 – April 15, 2025, the change is still possible but with an additional fee of 15 EUR*.
After April 15, 2025, no changes can be made.
In an emergency, the change can be made exceptionally on the day of the event, at the BIB number pick-up area at the race timing system provider with an additional fee of 20 EUR.
* to be paid to:
Alpe Adria Adventurers d.o.o.
Gozd 4
5273 Col
Slovenija
IBAN: SI56 1010 0005 7006 992
Swift: BAKOSI2X
Ref: SI99
4. I signed up for a race but I would like to transfer my registration to another runner. Is this possible?
The transfer of the registration among the participants is possible through the link below, until April 15, 2025.
You will need your registration code and your email address.
After April 15, 2025, no changes can be made.
It is also possible to transfer the registration on the day of the event but with the written permission of the BIB owner.
In this case, you will also have to pay an additional fee of 20 EUR.
5. I would like to take my friend’s BIB number because they can no longer participate in the race. Is this possible?
The transfer of the registration among the competitors is possible through the link below, until April 15, 2025.
Ask your friend to make the transfer through the link below (see the instructions at point 4).
After April 15, 2025, no changes can be made.
It is also possible to transfer the registration on the day of the event but with the written permission of the BIB owner.
In this case, you will also have to pay an additional fee of 20 EUR.
6. What are the registration deadlines?
Registrations for UTVV 2025 end on April 15, 2025 at 23:59 for races:
– Emperor 160 km,
– Centurion 110 km,
– Gladiator 60 km,
– Legionar 30 km.
Registrations for Asterix 15 km, Castra City Run 10km, Obelix Hike&Wine 10km, and Kids Run are possible until April 23, 2025, 23:59 online.
From April 24-26, 2025 the registrations for Asterix 15 km, Castra City Run 10km, Obelix Hike&Wine 10km, and Kids Run will be possible only at the BIB pick-up.
7. Overdue registrations
After April 15, 2025, only the registrations for Asterix 16 km, Castra City Run 10 km, Obelix Hike&Wine 10 km, and Kids Run are possible.
Registrations for Asterix 15 km, Castra City Run 10km, Obelix Hike&Wine 10km, and Kids Run are possible until April 23, 2025, 23:59 online.
From April 24-26, 2025 the registrations for Asterix 15 km, Castra City Run 10km, Obelix Hike&Wine 10km, and Kids Run will be possible only at the BIB pick-up.
8. Where can I find the entry list for UTVV 2025?
The entry list for UTVV 2025 will be available after April 15, 2025 and published on our website.
9. Do I need a medical certificate to participate at the UTVV races?
No, in Slovenia no medical certificate is required to take part in trail-running races. Keep in mind that the races require very good physical conditions, specific preparation and good mountain skills, particularly at Emperor 160 km and Centurion 110 km races.
10. When and where can I pick up my BIB number?
Thursday, April 24, 2025 – BIB numbers pick-up UTVV160/110/60/30
16:00 – 20:00 at Zavod za šport Ajdovščina (Cesta 5. maja 14, 5270 Ajdovščina)
Friday, April 25, 2025 – BIB numbers pick-up UTVV 160/100/60/30/15/10/Hike&Wine
08:00 – 21:00 at Zavod za šport Ajdovščina (Cesta 5. maja 14, 5270 Ajdovščina)
Saturday, April 26, 2025 – BIB numbers pick-up UTVV 60/30/15/10/Hike&Wine
06:00 – 15:00 at Zavod za šport Ajdovščina (Cesta 5. maja 14, 5270 Ajdovščina)
11. Can I ask a friend to pick up my BIB number for me?
No, you must pick up your BIB number by yourself because you will also have to sign the Statement of Responsibility and have your mandatory equipment checked by the organizers.
12. I cannot/choose not to participate at the race and I'm not eligible to a refund. Do I still get my goodie bag and a UTVV race T-shirt?
If you do not take part in the race between April 25-27, 2025, for any reason, the Organization is not obligated to provide you with any race souvenirs, such as a goodie bag or a race T-shirt.
However, you have the option to collect these items in person during the UTVV 2025 BIB pick-up open hours. You may also designate a friend to collect them on your behalf.
Please note that after the event, the Organization will not be responsible for shipping any remaining goodie bags, race T-shirts, or other souvenirs that were not collected during the event.
REFRESHMENT POINTS & AID STATIONS
EVERY RUNNER MUST BRING THEIR OWN REUSABLE CUP (MANDATORY EQUIPMENT) AS THERE WILL BE NO PLASTIC CUPS AT THE REFRESHMENT POINTS.
13. Where can I find the precise location of the refreshment points?
Visit our website and navigate to the RACES section on the top to find details for each race distance. For the location of the refreshment points please refer to the AID STATIONS section under your chosen distance.
The exact locations of the checkpoints will be available in the UTVV Race Guide 2025, which will be released two weeks before the race.
In the meantime, you can use the UTVV Race Guide 2024, but please note that the information from the 2024 and 2025 versions may differ.
14. Do you provide food for people experiencing food allergies such as gluten-free, dairy-free, etc.?
Our refreshment points offer a variety of food and drinks, such as water, energy drinks, hot drinks, hot soup, chocolate, fresh and dried fruit, light food, and bread.
The specific food available at the refreshment points will be detailed in the UTVV Race Guide 2025, which will be released two weeks prior to the event.
At the refreshment points Otlica and Cerje, there will be a hot meal (meat/vegan/gluten-free) available for the UTVV160 and UTVV110 runners.
After the race, all runners will be provided with a hot meal at the finish line, with options for meat, vegan, or gluten-free meals.
The list of food available at the aid stations at the previous editions can be found in the Race Guide 2024. Please note that the information provided in the 2024 and 2025 versions may vary.
15. How long can I stay at the refreshment points?
There’s no time limit for staying at the refreshment points, but please be mindful of cut-off times.
16. Is there a possibility to charge my watch/phone at the UTVV160 and UTVV110 refreshment stations?
The refreshment stations are equipped with electricity, so remember to bring your charging cords and adapters. It’s important to limit the use of your phone during the race and deactivate unnecessary features like Bluetooth and 3G.
IMPORTANT
Your phone must remain ON during the entire race so the organizer can reach you via phone call.
17. Will I be able to sleep at the refreshment points?
Yes, beds will be provided at the aid stations Otlica and Cerje.
ASSISTANCE & SUPPORT
18. Can I assist and support a runner during the race?
You may only provide assistance to runners at the official refreshment stations.
We count on your honesty and environmental awareness when planning your trips. In addition to the above guidelines, any other form of assistance is strictly prohibited. Providing assistance other than at the designated stations will be considered cheating and will result in a 1-hour penalty for the runner.
19. Will there be a UTVV Race Guide?
The UTVV Race Guide 2025 will be released two weeks before the event and published on our website.
In the meantime, you can use the Race Guide 2024 available here.
Note that the information provided in the 2024 and 2025 versions may differ.
20. Are the refreshment points accessible by car?
All the refreshment points are accessible by car, except for Mala Gora, Vitovlje, and Podrta Gora. For these refreshment points, you will need to park your car at the designated parking area as indicated in the Race Guide and walk to the aid station, which may take up to 30 minutes depending on the specific aid station.
21. Will it be possible to follow the race live?
Yes, there will be GPS live tracking and live stream available.
22. Will the runners be geolocated?
All UTVV 160 km and UTVV 110 km runners will be equipped with GPS trackers and geolocated. This service will not be available for runners in other races.
COURSE
23. Where can I download the GPX files of the course?
You can download the GPX files from our website under the RACES section, with separate files available for each distance.
Please be aware that the courses are subject to change at any time.
24. Is the course marked?
Yes, all courses are marked with flags, stripes, wooden poles, and ground markings. The flags and stripes have reflectors for nighttime visibility.
25. What are the time limits?
You can find the cut-off times for each distance on our website under RACES.
26. What time do the races start?
Kids Run – 25 April 2025 at 17:00, Lavričev trg, Ajdovščina
Emperor 160km – 25 April 2025 at 19:00, Lavričev trg, Ajdovščina
Centurion 110 km – 25 April 2025 – 23:30 Lavričev trg, Ajdovščina
Gladiator 60 km – 26 April 2025 – 07:00 Lavričev trg, Ajdovščina
Legionar 30 km – 26 April 2025 – 09:00 Lavričev trg, Ajdovščina
Obelix Hike&Wine 10 km – 26 April 2025 – 10:00, Lavričev trg, Ajdovščina
Asterix 15 km – 26 April 2025 – 16:00 Lavričev trg, Ajdovščina
Castra City Run 10 km – 26 April 2025 – 16:30 Lavričev trg, Ajdovščina
MANDATORY EQUIPMENT
! EVERY RUNNER MUST HAVE THEIR OWN REUSABLE CUP !
27. Is the mandatory equipment really necessary?
Yes, you must carry all mandatory equipment in your running vest/backpack throughout the entire race. Your mandatory gear will be checked at the BIB number pick-up.
28. Where can I find the list of the mandatory equipment?
You can find the list of mandatory equipment on our website under the RACES section. The equipment is listed separately for each distance under the EQUIPMENT part.
Keep in mind that there will be no cups at the refreshment points, so having a reusable cup with you is part of the obligatory equipment.
29. Will the mandatory equipment be checked? If so, where and when?
The mandatory equipment will be checked at the BIB number pick-up, and it may also be checked during the race. It is your responsibility to keep all the mandatory gear with you throughout the entire race.
30. What do I risk if I do not have my mandatory equipment with me?
Please ensure that you have all the mandatory equipment as this is the gear to keep you safe and warm in case of very cold weather (below 0 degrees Celsius at the mountain tops with possible snow), extremely strong wind (up to 100 km/h), or if you are not able to move and you are waiting for help due to an injury. This gear will be checked at the BIB pick-up and various points along the race routes. If you do not have all the mandatory equipment at the BIB pick-up, you will not be given the BIB number.
It may be verified at any time if you have all the necessary gear. Each runner must have and be able to show the necessary gear when asked to do so. The penalty for missing gear is +0,5 hours for every missing part. If you fail to show the required gear, you will be disqualified.
TRAVEL
31. What is the best way to get to Ajdovščina, Vipava Valley from LJU/VCE/TRS airport?
32. Are there any taxi services/shuttles in Ajdovščina and surroundings?
33. Is there any transport for my extra equipment during the race?
THIS IS NOT MANDATORY EQUIPMENT.
MANDATORY EQUIPMENT MUST ALWAYS BE WITH YOU THROUGHOUT THE ENTIRE RACE.
You will receive transition bags at BIB number pick-up, and they will be labeled with your race number. Each bag can hold a maximum volume of 50 liters. You can drop off your transition bags at the BIB pick-up area, and we will transfer them to the transition aid stations where you will be able to access them.
– Transition stations for UTVV 160 km: 2 bags: Otlica (62 km), Cerje (122 km)
– Transition stations for UTVV 110 km: 1 bag: Otlica (62 km)
ACCOMMODATION
34. Is the accommodation included in the registration fee?
No, accommodation is not included in the registration fee. You must book and pay for it on your own.
35. Can you recommend any of the places where I can stay?
You can find the accommodation suggestion on our website under the section ACCOMMODATION.
36. Is there a campsite?
You can find the campsites in Vipava Valley below.
– Kamp Vrhpolje, Vrhpolje 42, 5271 Vipava,
tel: +386 (0)5 366 53 05, m: +386 (0)41 387 514, email: kampvrhpolje@gmail.com
PARKING
37. Are there any parking spaces available in Ajdovščina?
The available parking spaces in Ajdovščina will be published in UTVV Race Guide 2025 two weeks before the race.
OTHER
38. How big can be the transition bag?
The transition bags can be a max of 50 litres.
39. Where can I find Rules and Regulations?
For Rules and Regulations click here.
40. Are running poles allowed during the race?
Running poles are permitted on all courses and are highly recommended. If you choose to use poles, you must carry them for the entire race.
41. Do I receive ITRA points by completing one of the UTVV races?
Here is the list of the rewards for the UTVV races:
Emperor 160km
– 6 ITRA points
– qualifying race for WSER100 – 2026
– ETC ULTRA – XL
– UTMB WORLD SERIES QUALIFIER
Centurion 110km
– 5 ITRA points
– qualifying race for WSER100 – 2026
– ETC ULTRA – L
– UTMB WORLD SERIES QUALIFIER
Gladiator 60km
– 3 ITRA points
– ETC TRAIL – M
– UTMB WORLD SERIES QUALIFIER
Legionar 30km
– 2 ITRA points
– ETC TRAIL – S
– UTMB WORLD SERIES QUALIFIER
Asterix 15 km
– 0 ITRA points
– ETC TRAIL – XS
Castra City Run 10 km
– 0 ITRA points
– ETC TRAIL – XS
Obelix Hike&Wine 10 km is a non-competitive hike.
42. Do I get ITRA points even if I DNF?
In the event of voluntary withdrawal, no points will be awarded. However, if the race is interrupted, points will be awarded based on a reevaluation of the race.
43. What is the phone number to call in case of emergency?
The EMERGENCY PHONE NUMBER – RACE HQ is 00386 30 290 089, and it will also be written on your BIB number.
We suggest you save the Emergency Phone Number – Race HQ on your mobile phone, so you recognize the number in case the organizer calls you.
The phone number for the RESCUE SERVICES is 112.
44. What to do when in Vipava Valley?
Participate in one of the UTVV races, of course! 😎
For more ideas and information please visit the Vipava Valley website.