FAQ
FREQUENTLY ASKED QUESTIONS
Got questions? We’re here to help!
Browse through the most common queries below to make your UTVV experience smooth and stress-free.
1. Unfortunately, I can no longer participate in the race and I have to cancel it. What can I do?
We’re sorry to hear that you won’t be able to join us at UTVV 2026! While we hope to see you on the trails in the future, we do offer two options if you need to cancel your participation. Please note that all changes must be requested by April 10, 2026.
Here are your available options:
Please read carefully to understand which options are available to you and under what conditions.
OVERVIEW OF YOUR OPTIONS IF YOU CAN’T PARTICIPATE
| Option | Description | Who is eligible? | Deadline |
|---|---|---|---|
| A | Transfer your BIB to another runner | Anyone, no reason needed | April 10, 2026 |
| B | Request a refund | Only if BeTicketing Insurance was purchased | Claim deadline via BeTicketing |
Refunds are only available through the optional BeTicketing Insurance, which must be purchased during registration.
YOUR OPTIONS IN DETAIL
A) TRANSFER YOUR BIB TO ANOTHER RUNNER
Available to all participants for any reason.
You can transfer your registration to another person until April 10, 2026, through your participant dashboard (“TRANSFER YOUR BIB TO A FRIEND” section).
After this date, no online transfers will be accepted.
Race Day Transfers: Allowed with written permission from the original registrant. A €20 fee applies.
B) REQUEST A REFUND THROUGH BETICKETING INSURANCE
Only possible if you purchased cancellation insurance during registration.
BeTicketing insurance offers a refund of up to 80% of your registration fee (capped at €4,000) in case of:
Medical issues (including those from epidemics or pandemics)
Pregnancy
Transport strikes, exam resits, serious property damage, or other documented unforeseen events
Important information:
Claims must be submitted within 5 working days of the issue and no later than 72 hours after the event
You’ll need to submit supporting documentation
Approved claims are reimbursed within 8 days by bank transfer
A link and QR code to submit your claim will be sent by BeTicketing when you purchase the insurance.
More details: BeTicketing FAQ
Please note: After April 10, 2026, no changes will be possible, regardless of the reason for non-participation.
SOUVENIRS POLICY
Participants who do not take part in the race between April 24–26, 2026, for any reason, are not entitled to receive race souvenirs (e.g., goodie bag, race T-shirt).
However, souvenirs can still be collected:
- In person during UTVV 2026 BIB pick-up hours
- By a designated person with the participant’s permission
Please note: The organiser will not ship any unclaimed items after the event.
2. Due to an injury I can no longer participate at the race. Can I transfer the registration to next year?
We do not offer the option to transfer your registration to the following year.
However, you can:
Transfer your registration to another runner, or
Request a refund, if you purchased BeTicketing cancellation insurance during registration.
For full details on how these options work, please see FAQ – Point 1.
3. I signed up for the race but I would like to change my registration to a longer or shorter distance. How can I do it?
No problem — we understand plans and training can change! You can switch to a different distance, and here’s how it works:
Until March 31, 2026:
You can change your race distance free of charge.
If switching to a longer distance, you’ll just need to pay the difference in registration fees.
If switching to a shorter distance, please note that the price difference is not refundable.
Between April 1 and April 10, 2026:
Changes are still possible, but an administrative fee of €15 applies.*
The fee must be paid in advance — see payment details below.
After April 10, 2026:
No changes can be made through the system.
In exceptional cases, changes can be processed on race day at the BIB pick-up area, subject to a €20 on-site fee.
Payment details:
IBAN: SI56 1010 0005 7006 992
SWIFT: BAKOSI2X
Reference: SI99
IBAN holder:
Alpe Adria Adventurers d.o.o.
Gozd 4
5273 Col
Slovenia
If you have any questions, please contact us at registration@ultratrail.si. We’re here to help you run the distance that’s right for you!
4. I signed up for a race but I would like to transfer my registration to another runner. Is this possible?
Yes, you can transfer your registration to another runner if you’re unable to participate.
Here’s how it works:
Until April 10, 2026
You can transfer your BIB number to another participant free of charge through your registration dashboard.
The new runner will receive your registration and take your place in the race.
On Race Day
BIB transfers are still possible in person at the event.
You’ll need to provide written permission (printed or digital) authorising the transfer.
A €20 transfer fee applies on race day.
Important:
After April 10, 2026, no transfers can be processed online.
If you need assistance, please contact us at registration@ultratrail.si. We’ll be happy to guide you through the process and ensure a smooth handover!
5. I would like to take my friend’s BIB number because they can no longer participate in the race. Is this possible?
Yes, it’s possible — with a proper transfer process in place.
Here’s what you need to do:
Until April 10, 2026
Your friend can officially transfer their registration to you through their registration dashboard.
They will need to initiate the transfer (see instructions under FAQ point 4). After that, you will receive an email and will have to complete the registration. Once completed, you’ll be registered as the new participant.
After April 10, 2026
Transfers are no longer possible through the online system.
However, you can still take over their BIB on race day at the BIB pick-up area — but only with written permission from the original registrant (a printed or digital note is fine).
A €20 transfer fee will apply.
Important: For safety and race timing purposes, running under someone else’s name without completing an official transfer is strictly prohibited.
If you need help with the process or have any questions, feel free to contact us at registration@ultratrail.si — we’re happy to help!
6. What are the registration deadlines?
Registration deadlines vary depending on the race distance. Here’s a breakdown:
Until April 10, 2026 at 23:59 (online only)
You can register for the following races:
Emperor 160 km
Centurion 110 km
Gladiator 60 km
Legionar 30 km
Until April 22, 2026 at 23:59 (online only)
Online registration remains open for:
Asterix 15 km
Castra City Run 10 km
Obelix Hike & Wine 10 km
Kids Run
From April 23 to April 26, 2026
Late registration for Asterix 15 km, Castra City Run 10 km, Obelix Hike & Wine 10 km, and the Kids Run will only be possible in person at the BIB number pick-up area (subject to availability).
To make sure you secure your spot and preferred race, we recommend registering early!
If you have any questions about the registration process, feel free to contact us at registration@ultratrail.si.
7. Overdue registrations – Can I still register after the deadline?
Yes, but only for selected races.
After April 10, 2026, registrations for the following races are still possible:
- Asterix 15 km
- Castra City Run 10 km
- Obelix Hike & Wine 10 km
- Kids Run
Here’s how:
Until April 22, 2026, at 23:59 – You can still register online for the races listed above.
From April 23 to April 26, 2026 – Last-minute registration is only possible in person at the BIB number pick-up area, depending on availability.
Please note: Registrations for Emperor 160 km, Centurion 110 km, Gladiator 60 km, and Legionar 30 km officially close on April 10, 2026, and cannot be made after that date.
If you’re unsure whether your registration is still possible or you need help, feel free to contact us at registration@ultratrail.si — we’re here to assist!
8. Where can I find the entry list for UTVV 2026?
The entry list for UTVV 2026 will be available after April 10, 2026, and published on our website.
9. Do I need a medical certificate to participate at the UTVV races?
No, a medical certificate is not required to participate in trail-running races in Slovenia, including all UTVV events.
However, please keep in mind:
Our races, especially the longer ones like Emperor 160 km and Centurion 110 km, demand excellent physical condition, proper training, and solid mountain-running skills.
We strongly encourage all participants to be well-prepared and to consult with a healthcare professional if unsure about their readiness.
Your safety and well-being are our top priority — train wisely and listen to your body!
10. When and where can I pick up my BIB number?
All BIB number pick-ups take place at:
Sports Centre Ajdovščina – Sports Hall
Cesta 5. maja 14, 5270 Ajdovščina
Pick-up times:
Thursday, April 23, 2026:
16:00 – 20:00 (all distances)Friday, April 24, 2026:
09:00 – 15:00 (all distances)
15:00 – 16:00 (160/110/Kids Run)
16:00 – 21:00 (all distances)Saturday, April 25, 2026:
06:00 – 15:00 (60/30/15/10/Obelix Hike&Wine)
We recommend arriving early to avoid queues and ensure a smooth start to your race weekend!
11. Can I ask a friend to pick up my BIB number for me?
No, BIB numbers must be picked up in person by each participant.
This is because you will be required to:
- Present a valid photo ID
- Sign the Statement of Responsibility
- Undergo a mandatory equipment check
For safety and fairness, no exceptions can be made — thank you for your understanding!
12. I cannot or choose not to participate in the race and I'm not eligible for a refund. Do I still get my goodie bag and UTVV race T-shirt?
If you do not participate in the race between April 24–26, 2026, the organizer is not obligated to provide race souvenirs such as the goodie bag or official UTVV T-shirt.
However, you still have the option to collect them:
In-person during the official BIB pick-up hours (see FAQ point 11)
Or by authorizing a friend to collect them on your behalf
Please note: Unclaimed items will not be shipped after the event. Make sure to arrange collection during the event weekend if you’d still like to receive your race souvenirs.
REFRESHMENT POINTS & AID STATIONS
Please remember to bring your reusable cup – it’s part of the mandatory equipment.
To help protect our environment, there will be no disposable plastic cups at the refreshment points.
Thank you for running green with us!
13. Where can I find the precise location of the refreshment points?
You’ll find detailed information on aid stations under each race distance on our website – just head to the RACES section and select your distance. Look for the AID STATIONS section for full details.
The most accurate and up-to-date locations with the links will be published in the UTVV 2026 Race Guide, available two weeks before the event.
Tip: You can also check the 2025 Race Guide for general reference, but please note that the info may change for 2026.
14. Do you provide food options for people with allergies (e.g. gluten-free, dairy-free)?
Yes, we do our best to accommodate dietary needs.
At our refreshment points, you’ll find a variety of snacks and drinks including water, energy drinks, hot drinks, soups, fruit, light food, and bread.
For runners in the Emperor 160 km and Centurion 110 km races, hot meals will be available at the Otlica and Cerje aid stations — with meat, vegan, and gluten-free options.
After the race, all participants will receive a hot meal at the finish line, also with choices for meat, vegan, or gluten-free diets.
Full details of food offerings will be published in the UTVV 2026 Race Guide two weeks before the event. You can refer to the 2025 edition for a general idea, but please keep in mind that menus may change slightly from year to year.
15. How long can I stay at the refreshment points?
There’s no set time limit for how long you can rest at the aid stations — take the time you need to refuel and recover.
However, please keep an eye on the official cut-off times for your race. These must be respected to continue the course.
16. Is there a possibility to charge my watch/phone at the UTVV160 and UTVV110 refreshment stations?
Yes! Most of the aid stations have electricity available for charging.
Just don’t forget to bring your charging cables and adapters with you.
To save battery, try to limit phone use during the race and turn off unnecessary features like Bluetooth and mobile data.
IMPORTANT
Your phone must remain ON during the entire race so the organizer can reach you via phone call. For safety, you must answer any calls from the organiser.
17. Will I be able to sleep at the refreshment points?
Yes! Beds will be available at the Otlica and Cerje aid stations, so you can rest if needed during the race.
ASSISTANCE & SUPPORT
18. Can I assist and support a runner during the race?
You’re welcome to help runners, but only at the official refreshment & aid stations.
Please respect the rules and environment — any assistance outside these designated points is not allowed.
Helping a runner elsewhere is considered cheating and will lead to a 1-hour penalty for that runner.
Thanks for playing fair and supporting everyone safely!
19. Will there be a UTVV Race Guide?
The official UTVV Race Guide 2026 will be released two weeks before the event and published on our website.
In the meantime, you can use the Race Guide 2025, available here.
Note that the information provided in the 2025 and 2026 versions may differ.
20. Are the refreshment points accessible by car?
Most refreshment points can be reached by car. However, Mala Gora, Vitovlje, and Podrta Gora are exceptions.
For these, you’ll need to park in designated areas (marked in the Race Guide) and walk up to the aid station—this walk can take up to 30 minutes depending on the location.
Plan accordingly to ensure smooth support for your runner!
21. Will it be possible to follow the race live?
Yes, there will be GPS live tracking and live stream available.
22. Will the runners be geolocated?
Yes! All runners in the UTVV 160 km and UTVV 110 km races will be equipped with GPS trackers for real-time geolocation.
This tracking service is not available for participants in the shorter races.
COURSE
23. Where can I download the GPX files of the course?
You can find and download the GPX files on our website in the RACES section, with separate files available for each race distance.
Please note that course routes may change, so be sure to check for the latest updates before race day!
24. Is the course marked?
Yes! All race routes are clearly marked using flags, stripes, wooden poles, and ground markings.
Plus, the flags and stripes have reflectors to ensure good visibility during nighttime sections.
25. What are the cut-off times?
You can check the cut-off times for each race distance on our website in the RACES section.
Make sure to review them carefully to plan your race accordingly!
26. What time do the races start?
You can find the exact start times for every race on our website under the RACES section.
Be sure to check the details well before race day so you’re ready to go!
Kids Run – 24 April 2026 at 17:00, Lavričev trg, Ajdovščina
Emperor 160km – 24 April 2026 at 19:00, Lavričev trg, Ajdovščina
Centurion 110 km – 24 April 2026 – 23:30 Lavričev trg, Ajdovščina
Gladiator 60 km – 25 April 2026 – 08:00 Lavričev trg, Ajdovščina
Legionar 30 km – 25 April 2026 – 09:30 Lavričev trg, Ajdovščina
Obelix Hike&Wine 10 km – 25 April 2026 – 10:00, Lavričev trg, Ajdovščina
Asterix 15 km – 25 April 2026 – 16:00 Lavričev trg, Ajdovščina
Castra City Run 10 km – 25 April 2026 – 16:30 Lavričev trg, Ajdovščina
MANDATORY EQUIPMENT
Don’t forget your reusable cup! Every runner needs to bring their own.
Let’s keep things green and plastic-free as much as possible together!
27. Is the mandatory equipment really necessary?
Yes, carrying all mandatory equipment during the entire race is essential for your safety and success.
Your gear will be checked when you pick up your BIB number to make sure you’re fully prepared.
Thank you for helping us keep the race safe and fun for everyone!
28. Where can I find the list of the mandatory equipment?
You can find the full list of mandatory equipment on our website in the RACES section, under the MANDATORY EQUIPMENT section for each race distance.
Remember, since there won’t be any cups at the refreshment points, bringing your own reusable cup is a must!
29. Will the mandatory equipment be checked? If so, where and when?
Yes, your mandatory equipment will be checked when you pick up your BIB number.
Keep in mind, race officials may also check your gear during the race to ensure everyone’s safety.
It’s your responsibility to carry all required equipment with you from start to finish.
30. What happens if I don’t have my mandatory equipment?
Your mandatory gear is essential to keep you safe in tough conditions—like freezing temperatures, strong winds, or if you get injured and need to wait for help.
Your equipment will be checked when you pick up your BIB number, and it may also be inspected at various points during the race.
If you don’t have all the required gear at BIB pick-up, you won’t be given your race number.
Missing any mandatory items during the race results in a 30-minute penalty per item, and failing to show the required gear when asked can lead to disqualification.
Please make sure to carry all your gear — your safety depends on it!
TRAVEL & TRANSPORTATION
For the easiest access to Ajdovščina and Vipava Valley, the closest and most convenient airports with great connections from across Europe and beyond are:
– Ljubljana Jože Pučnik Airport (LJU)
– Venice Marco Polo (VCE)
– Trieste – Friuli Venezia Giulia Airport (TRS)
– Vienna International (VIE)
– Zagreb Franjo Tuđman Airport (ZAG)
– Klagenfurt Airport (KLU)
31. What is the best way to get to Ajdovščina, Vipava Valley from LJU/VCE/TRS airport?
32. Are there any taxi services/shuttles in Ajdovščina and surroundings?
33. Is there any transport for my extra equipment during the race?
Yes! You’ll get transition bags when you pick up your BIB number, each labelled with your race number and able to hold up to 50 litres.
You can drop off these bags at the BIB pick-up area, and we’ll transport them to the designated transition aid stations where you can access them during the race.
Please note: This is for your extra equipment only — mandatory equipment must always stay with you throughout the entire race.
For UTVV 160 km runners, there are 2 transition stations: Otlica (62 km) and Cerje (122 km) and an additional one for women only (Nanos 33km).
For UTVV 110 km runners, there is 1 transition station: Otlica (62 km) and an additional one for women only (Nanos 33km).
ACCOMMODATION
34. Is the accommodation included in the registration fee?
Accommodation is not included in the registration fee. You’ll need to arrange and pay for your own stay separately. We recommend booking early, as nearby options in Ajdovščina and the Vipava Valley tend to fill up quickly around race weekend.
35. Can you recommend any of the places where I can stay?
You can find the accommodation suggestion on our website under the section ACCOMMODATION.
36. Is there a campsite?
You can find the campsites in Vipava Valley below.
– Kamp Vrhpolje, Vrhpolje 42, 5271 Vipava,
tel: +386 (0)5 366 53 05, m: +386 (0)41 387 514, email: kampvrhpolje@gmail.com
PARKING
37. Are there any parking spaces available in Ajdovščina?
Yes, parking will be available in Ajdovščina during the event. A detailed map of available parking areas will be included in the UTVV Race Guide 2026, which will be published two weeks before the race. Stay tuned!
OTHER
38. How big can be the transition bag?
Your transition bag can have a maximum volume of 50 litres. Please make sure it’s clearly labelled with your race number and securely packed before drop-off at the BIB pick-up.
39. Where can I find Rules & Regulations?
You can find the full Rules and Regulations for UTVV by clicking here. We recommend reading them carefully before race day to ensure you’re fully prepared.
40. Are running poles allowed during the race?
Yes, running poles are allowed on all UTVV courses and are highly recommended—especially for the more demanding distances. If you decide to use them, please note that you must carry them with you for the entire duration of the race.
41. Do I receive ITRA points by completing one of the UTVV races?
Yes, most UTVV races are ITRA-certified and offer ITRA points as well as other rewards. Here’s what you get for each race:
Emperor 160 km
6 ITRA points
Qualifying race for Western States 100 (WSER) – 2027
ETC ULTRA – XL
UTMB World Series Qualifier
Centurion 110 km
5 ITRA points
Qualifying race for Western States 100 (WSER) – 2027
ETC ULTRA – L
UTMB World Series Qualifier
Gladiator 60 km
3 ITRA points
ETC TRAIL – M
UTMB World Series Qualifier
Legionar 30 km
2 ITRA points
ETC TRAIL – S
UTMB World Series Qualifier
Asterix 15 km
0 ITRA points
ETC TRAIL – XS
Castra City Run 10 km
0 ITRA points
ETC TRAIL – XS
Obelix Hike&Wine 10 km is a non-competitive hike and does not award points.
42. Do I get ITRA points even if I DNF?
In the event of voluntary withdrawal, no points will be awarded. However, if the race is interrupted, points will be awarded based on a reevaluation of the race.
43. What is the phone number to call in case of emergency?
In case of emergency during the race, please contact:
Race HQ Emergency Number: +386 30 290 089
This number will also be printed on your BIB number. We strongly recommend saving it on your phone so you can recognize it if the organizers try to reach you.
Rescue Services (general emergency): 112
For serious medical or life-threatening emergencies.
44. What to do when in Vipava Valley?
Participate in one of the UTVV races, of course! But while you’re here, take time to explore the stunning nature, world-class wine, delicious local food, and rich cultural heritage.
For inspiration and travel tips, visit the official Vipava Valley website.
