RULES AND REGISTRATION

REGISTER HERE

ENTRY FEES

Registration is available online at www.ultratrail.si. All registrations and management of all entrants’ data are handled by our registration platform system – Avaibooksports. By registering to the UTVV Sovenia, competitors automatically accept the competition regulations. Registration is final. The fee must be paid online by credit card or bank transfer. If using bank transfer, please use the following:

Bank account: Alpe Adria Adventurers d.o.o.

Gozd 4, 5273 Col Slovenija

IBAN: SI56 1010 0005 7006 992

BAKOSI2X

Reference: SI99

* Asterix and Castra City Run can be combined into a two-stage race. A runner who competes in both races gets 15% discount on the entry fee of one race and participates in a special multi-stage category.  The winner of the multi-stage category is the one with the best overall time.

GROUP REGISTRATION

• Minimum number of runners is 5 (from whichever distance).
• Please e-mail us at info@ultratrail.si with the filled out table and you’ll receive all further information.
• Registration table

FEE INCLUDES

• personalized bib number including RFID time keeping-tag
• starter pack with gifts
• drop bags (transitions) for Emperor and Centurion race
• finish bags (small bags) for all races, transition bags will be transported back to the finish line in Ajdovščina
• aid stations with a variety of food, approximately every 12 km with drinks and food
• showers and changing room facilities next to the finish area
• a hot meal in Ajdovščina
• roman medal of honor for all finishers at each race
• medical first aid in the finish area and at specified aid stations
• finisher’s certificate downloadable from the dedicated online repository
• live timekeeping, interim times, and results
• a hot meal during the race in Otlica (Emperor and Centurion), Renče (Emperor)
• pick up each runner that drops out at aid stations

NON PARTICIPATION AND REFUND

In case of a refund request due to medical issues, you will be asked for a medical certificate/proof.

Please bear in mind the following situations:

• From the moment the registration is paid, the Organization agrees to return 90% of the amount paid by the runner (except bank expenses), if the non-participation is requested and communicated, before the 1st of December 2022.
• From the 1st of December 2022 until the 28th of February 2023, 70% of the amount paid by the runner, shall be returned.
• From the 1st of March until the 23rd of April 2023, 50% of the amount paid by the runner, shall be returned.
• From the 24th of April on, no amount of money will be returned, no matter the reason why the runner does not finally take part in the race.
• In the event that the runner does not participate in the race from 5th May to 7th May 2023, for whatever reason, the organization is not obliged to give any souvenir ( neither runner’s bag nor a commemorative T-shirt ) once the Ultra Trail Vipava Valley Slovenia 2023 is over.
• The transfer of BIB numbers between competitors is possible until April 14, 2023
• The transfer of BIB numbers between competitors after April 14 up to April 2023 is charged by 15€, paid to the account:

IBAN: SI56 1010 0005 7006 992

Bank account: Alpe Adria Adventurers d.o.o.

Gozd 4, 5273 Col Slovenija

BAKOSI2X

Reference: SI99

CANCELLATION OF RACE IN AN EMERGENCY

In the event of a cancellation of a race due to force majeure / emergency

The Organizer undertakes to reimburse the entry fee in case of prohibition/inability to perform the event due to emergency/force majeure as follows:

– Cancellation 4 months before the start 90% refund

– Cancellation up to 2 months before the event 70% refund and 20% discount next year

– Cancellation up to 14 days before the event 60% refund and 20% discount next year

– Cancellation less than 14 days before event date – 60 % refund or transfer of the entry fee to the next year.

GENERAL RULES

GENERAL TERMS AND CONDITIONS

• Failure to follow the marked trail and use of shortcuts (the trail has marked and hidden checkpoints). Each runner must be recorded at all checkpoints. Penalty for missing a checkpoint from up to 2 hours depending on the situation.
• Incomplete obligatory equipment (organizer may at any time verify if the runner has all the obligatory equipment). Each runner must have and must show the obligatory equipment if asked to do so. Penalty for incomplete obligatory equipment is 0,5 hour for every missing part. If you do not show the equipment, you are disqualified.
• Disposal of trash on the trail and next to it. Disqualification.
• Using shortcuts, not following the marked path, coming to CP or station in the wrong direction. A least one-hour penalty for every irregularity.
• Use of transport during the race. Disqualification for life.
• Failing to aid another competitor in trouble. Disqualification.
• Insults or threats to the organizer or to a volunteer. Disqualification.
• Proceeding after the time limit has been reached. Disqualification.
• Using support between stations – 1-hour penalty
• Disqualification or penalty can be immediate or upon the detection of the irregularity.

REGULATION OF UTVV SLOVENIA

ORGANIZATION
UTVV Slovenia is organized by the company Alpe Adria Adventurers d.o.o. and the sports club Ultra Trail Slovenia. UTVV Slovenia is supported by a public institution of tourist board NovaGorica, and Vipavska dolina and municipalities of Ajdovščna, Vipava, Nova Gorica, Miren-Kostanjevica, Renče-Vogrsko and Gorizia in Italy.

General information about the races
UTVV Slovenia event consists of 7 single-stage races which take place in the open area of Vipava Valley Slovenia and a non-competitive hike&wine tour. Races take place outdoors on hiking paths, gravel, and tarmac roads across Vipava Valley. The event is making a circle around the Valley.
Due to a strong historical background from the Roman era, races are called upon by roman generals and soldiers’ ranks and other figures from the ancient era. Not because of the affection of the military, but because we believe (ultra)trail runners are soldiers of their own mind and fight many mental “battles” during their effort to become and to feel a better person.

Emperor, 170 km long, vertical meters – 6.400, starts from Ajdovščina, semi-autonomy, 46 hrs max. Max 200 runners
Centurion, 110 km long, vertical meters – 4.800, starts from Ajdovščina, semi-autonomy, 30 hrs max. Max 400 runners
Gladiator, 60 km long, vertical meters – 2.600, starts from Ajdovščina, semi-autonomy, 18 hrs max, Max 400 runners
Legionar, 30 km long, vertical meters – 1.300, starts from Ajdovščina, semi-autonomy, no limits, Max 700 runners

Asterix, 15 km long, vertical meters – 150, starts from Ajdovščina, semi-autonomy, no limits, Max 300 runners

Castra City Run, 10 km long, vertical meter -300, start from Ajdovščina, semi-autonomy, no limits, Max 300 runners

Obelix, 11 km long, vertical meters –150, starts from Ajdovščina, Max 100 hikers – non-competitive

RUNNER’S COMMITMENT

• To participate in the UTVV Slovenia events, in particular, at Emperor and Centurion races, the following is essential :
• To be completely aware of the length and specificity of the event and to be perfectly prepared for it ;
• To have acquired, previous to the race, real capacity of personal autonomy in the mountains allowing for the management of problems induced by this type of event, and notably:
• Know how to confront, without outside help, climatic conditions which could be very difficult to deal with at altitude (night, wind, cold, fog, rain or snow) ;
• Know how to manage, including when one is isolated, physical or mental problems arising from great fatigue, digestive problems, muscle or articular pains, small wounds…
• To be totally conscious that the organization’s role is not to help a runner manage these problems;
• To be totally aware that for such an activity in the mountains security depends upon the runner’s capacity to adapt to the problems encountered or foreseen
• To inform and to sensitize the members of the runner’s entourage towards the respect of nature, people and the regulations of the race.
• To read newsletters providing information about the event, sent before the event.

SEMI-AUTONOMY REQUIREMENTS

The principal of an individual race in semi-autonomy is the rule. The UTVV Sovenia races take place in one single stage, at an undefined pace, within the limits of the time barriers which are specified for each races. Semi-autonomy is defined as having the capacity to be autonomous between two refreshments points, as much on the food front as that of clothing and security, allowing for  adapting to problems encountered or foreseen (bad weather, physical problems, injury…)

This principle implies, in particular, the following rules:

1. Each runner must have with them throughout the duration of the race the totality of their mandatory equipment (see paragraph EQUIPMENT). At any moment of the race, pack and its contents can be checked by the race officials. The runner is obliged to submit to these checks in good faith, at the risk of exclusion from the race o penalties.
2. The refreshment point`s supply drinks and food to be consumed on site. The organization supplies still water, energizing drink, coca-cola, etc for filling water bottles or hydration packs.  When leaving the aid station, the runners should take care to ensure they have the quantity of drink and food which is necessary to keep them going until the following aid station.
3. Personal assistance is tolerated ONLY on aid stations, in the zone specifically reserved for this use. Assistance given by a team of professionals, or any medic or paramedic, is strictly forbidden. The rest of the refreshment post is strictly reserved for the runners.
4. It is forbidden to accompany or be accompanied along any part the race route by a person not registered for the race, outside of the tolerance zones which are clearly marked in the proximity of the refreshment posts.

REFRESHMENT & CHECKPOINTS

The trail has several refreshment stations and checkpoints. At refreshment stations, the runners can get drinks and food and fill their bottles with liquid to continue running. The runners can throw off their waste only at the checkpoints and refreshment stations.

MEDICAL TREATMENT

Whenever the medical staff assesses that a runner is no longer able to continue the race they can stop competitor and take care. In a case of violations, the competitor may be disqualified.

PHOTO DOCUMENTATION

The runners agree to use of photo and video material recorded during the race for promotional purposes by the organizer.

LIABILITY

Runners are participating the race at their own risk. The organizer assumes no liability for injury or damage caused to the equipment. By attending the race, the runner agrees to all rules and consequences that apply to the event.

COMPLAINTS

All complaints must be submitted within half an hour after the arrival of the runner to the finish in written form with a deposit of € 50. The appeal is going to be examined and the response is going to be provided by the Organizing committee jury. The decision is going to be taken as soon as possible. The decision has no appeal. It is not going to be possible to appeal to the decision; it is going to be final.

Any complaints about irregularities at the trail must be made in written form and with supporting documentation (photo material, or at least three witnesses)

The jury is composed of:

• Race director
• Technical director
• Head of the checkpoint or refreshment stations, depending on an individual complaint
• Other persons considered to be competent in a particular dispute or complaint (appointed by the leader of the competition)

FINAL MANUAL VERSION

The final version of the manual is going to be published on the website 14 days before the race.

Technical guidance will also be made before each start.

DOPING

The use of doping substances is totally forbidden. If any test is required to check it out, the organization will offer the necessary means and resources.

PENALTIES AND PROHIBITIONS

• Failure to follow the marked trail and use of shortcuts (the trail has marked and hidden checkpoints). Each runner must be recorded at all checkpoints. Penalty for missing a checkpoint from up to 2 hours, depend on situation.
• Incomplete obligatory equipment (organizer may at any time verify if the runner has all the obligatory equipment). Each runner must have and must show the obligatory equipment, if asked to do so. Penalty for incomplete obligatory equipment is 0,5 hour for every missing part. If you do not show the equipment, you are disqualified.
• Disposal of trash on the trail and next to it. Disqualification.
• Using shortcuts, not following the marked path, coming to CP or station from wrong direction. A least one hour penalty for every irregularity.
• Use of transport during the race. Disqualification for life.
• Failing to aid another competitor in trouble. Disqualification.
• Insults or threats to the organizer or to a volunteer. Disqualification.
• Proceeding after the time limit has been reached. Disqualification.
• Using support between stations – 1 hour penalty
• Disqualification or penalty can be immediate, or upon the detection of the irregularity.