RULES AND REGISTRATION

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REGISTER HERE

ENTRY FEES

Registration is available online at www.ultratrail.si. All registrations and management of all entrants’ data are handled by our registration platform system – Avaibooksports. By registering to the UTVV Sovenia, competitors automatically accept the competition regulations. Registration is final. The fee must be paid online by credit card or paypal via a secure payment system.

 

Race 27.8.2020 -31.12.2020 1.1.2021 – 29.2.2021 1.3.2021 – 7.4.2021
Emperor 120 € 130 € 145 €
Centurion 95 € 105 € 115 €
Gladiator 55 € 65 € 75 €
Legionar 42 € 47 € 55 €
Asterix 30 € 35 € 40 €
Obelix 25 € 25 € 25 €

 

FEE INCLUDES

  • personalized bib number including RFID time keeping-tag
  • starter pack with gifts
  • drop bags (transitions) for Emperor and Centurion race
  • finish bags (small bags) for all races, clothing bags will be transported from the start to the finish line in Vipava
  • aid stations with a variety of food, approximately every 12 km with drinks and food
  • showers and changing room facilities next to the finish area
  • a hot meal in Vipava
  • massage service next to the finish area
  • roman medal of honor for all finisher at each race
  • medical first aid in the finish area and at specified aid stations
  • finisher’s certificate downloadable from the dedicated online repository
  • live timekeeping, interim times and results
  • a hot meal during the race in Renče (Emperor) and Preserje (Emperor and Centurion)
  • showers and rest area in Renče (Emperor)
  • bus transfers form RACE HQ (Vipava) to all start areas

NON PARTICIPATION AND REFUND

Any participant who has to cancel his participation in case of medical issue and would like to receive a refund has to officially request it by email at info@utratrail.si.

In case of a refund request due to medical issues, you will be asked for a medical certificate/proof.

Please bear in mind the following situations:

 

  • From the moment the registration is paid, the Organization agrees to return 90% of the amount paid by the runner (except bank expenses), if the non-participation is requested and communicated, before the 1st of December 2020.
  • From the 1st of December 2020 until the 12th of February 2021, 70% of the amount paid by the runner, shall be returned.
  • From the 12th of February until the 6th of April 2021, 50% of the amount paid by the runner, shall be returned​.
  • From the 7th of April on, no amount of money will be returned, no matter the reason why the runner does not finally take part in the race.
  • In the event that the runner does not participate in the race from 7th May to 9th May 2021, for whatever reason, the organization is not obliged to give any souvenir ( neither runner’s bag nor a commemorative T-shirt ) once the Ultra Trail Vipava Valley Slovenia 2021 is over.
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CANCELLATION OF A MATCH IN AN EMERGENCY

In the event of a cancellation of a race due to force majeure / emergency

The Organizer undertakes to reimburse the entry fee in case of prohibition/inability to perform the event due to emergency/force majeure as follows:

 

– Cancellation 4 months before the start 90% refund

– Cancellation up to 2 months before the event 70% refund and 20% discount next year

– Cancellation up to 14 days before the event 60% refund and 20% discount next year

– Cancellation less than 14 days before event date – no refunds

COVID – 19 POLICY

In the worst case of prohibition due to COVID 19 (general pandemic situation) in May 2021, we plan to organize an event on:

October 29 – 31, 2021   –  as a substitute date for the year 2021.

 

 

However, we plan to organize a race regularly in May with special COVID regulation:

 

  • Separated starts – max 450 runners in one race – distances
  • Separated days of the races starts: 

 

– Friday May 7 – Emperor (18:00) and Centurion (24:00), 

 

– Saturday May 8 – Gladiator (08:00) and Asterix (10:00)

 

– Sunday May 9 – Legionar (08:00) and Obelix (10:00)

 

 

Special COVID 19 rules and regulation for the event 2021

OPENING REMARK

48 hours before all races are due to commence, UTVV Slovenia contacts all runners asking them to answer a few questions. These will be designed to highlight any existing Covid-19 symptoms. If it is thought that a runner may have symptoms, they will be asked not to travel to the event, they may transfer their race entry to the next year event. Our aim is to do all we can to ensure that the virus is not being brought to our race.

We have taken the below precautions in an attempt to reduce significantly, if not totally, all ‘touch points’ between runners and crew.

GENERAL

PPE: All UTVV crew will be provided with personal protective equipment (PPE). This includes, but is not limited to; nitrile gloves, face masks, and access to sanitizer. Crew members will have enough supply to change equipment multiple times a day should they think it necessary. 

PRE-RACE

Contact tracing: As is standard practice, we will be collecting contact details for all participants who register for our events. This will allow us to track and trace the steps of anyone who tests positive for Covid-19 and inform all necessary parties.

Briefings: All race briefings will be conducted virtually. All competitors will be sent a briefing video link during the week preceding the event.

Bus travel: For races which require bus travel, the number of buses will be expanded to ensure coaches operate at 50% capacity, allowing physical distancing measures to be maintained. Where buses have two entrance/exit points, one will be used for entering and the other for exiting.

Bib collection: Race bibs will be available for collection from race HQ 3 days prior to the race start. Competitors will be allocated a pick-up time to avoid groups collecting at the same time.

Bags: Runners will be required to ensure any drop bags or finish bags are clearly labeled with their name and race number. Bag deposit will function as a physically distanced drop-off with UTVV crew in PPE collecting and storing bags, to transport and offload for the same procedure at campsites and at the finish line.

Pre-race temperature check: All runners will have their temperatures taken (by use of handheld laser style thermometer) by the race doctors. Any runner with an elevated temperature of 37.8°C (as recommended by the NIJZ) will not be allowed to start the race.

Physical distancing: Physical distancing measures will be in place and marshals will ensure runners maintain appropriate spacing between each other throughout the start process.

Symptoms: Each runner will be required to complete a declaration upon arrival at the event to ensure they are not currently infected by Covid-19 and have not had, or knowingly been in contact with, someone experiencing any of the following Covid-19 symptoms in the past 14 days:

– Cough

– Shortness of breath or difficulty breathing

– Fever

– Chills

– Muscle pain

– Sore throat

– Recent loss of taste or smell

AID – STATIONS

Entry: Runners must sanitise hands at designated entry and exit points to aid stations. Runners will only be permitted into the aid station areas if physical distancing can be maintained and will be held at an appropriately distanced interval prior to the aid station if others are utilising the checkpoint when they arrive.

Water refills: Runners will refill their own water bottles and must ensure no contact is made between their bottles and the lips of water taps, subject to the risk of disqualification.

OVERTAKING RUNNERS/MEMBERS OF THE PUBLIC

Physical distancing: Runners must always be prepared to observe physical distancing on course and to slow down/stand aside to allow members of the public to pass safely without issue (at a minimum distance of 2m). Runners should call from behind if they wish to pass a slower moving runner ahead and ask them to move aside. If being passed, runners must move to one side of the trail allowing the widest possible distance between themselves and the overtaking runner.

FINISH LINE

Medals: All finisher’s medals will be individually packaged, and runners are to collect these themselves at the finish line rather than being presented with them. Runners must use the hand sanitiser provided before and after collecting awards.

Bus travel: Coaches from the event finish will operate at 50% capacity to allow for physical distancing.

Onward travel: Competitors will be advised to arrange onward travel swiftly after the event and will be encouraged not to share transport.

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GENERAL RULES

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GENERAL TERMS AND CONDITIONS 

  • Failure to follow the marked trail and use of shortcuts (the trail has marked and hidden checkpoints). Each runner must be recorded at all checkpoints. Penalty for missing a checkpoint from up to 2 hours depending on the situation.
  • Incomplete obligatory equipment (organizer may at any time verify if the runner has all the obligatory equipment). Each runner must have and must show the obligatory equipment if asked to do so. Penalty for incomplete obligatory equipment is 0,5 hour for every missing part. If you do not show the equipment, you are disqualified.
  • Disposal of trash on the trail and next to it. Disqualification.
  • Using shortcuts, not following the marked path, coming to CP or station in the wrong direction. A least one-hour penalty for every irregularity.
  • Use of transport during the race. Disqualification for life.
  • Failing to aid another competitor in trouble. Disqualification.
  • Insults or threats to the organizer or to a volunteer. Disqualification.
  • Proceeding after the time limit has been reached. Disqualification.
  • Using support between stations – 1-hour penalty
  • Disqualification or penalty can be immediate or upon the detection of the irregularity.
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REGULATION OF UTVV SLOVENIA 2021

RACE: ORGANIZATION, DISTANCE, COURSE, DATE, STARTING TIME, STARTING FEE, RULES

ORGANIZATION
UTVV Slovenia is organized by company Alpe Adria Adventurers d.o.o. and sport club Ultra Trail Slovenia. UTVV Slovenia is supported by muncipalities of Ajdovščna, Vipava, Nova Gorica, Šempeter-Vrtojba, Miren-Kostanjevica and Renče-Vogrsko, and public institution of sport Ajdovščina, tourism TRG Vipava, tourism Vipavska dolina.

General information about the races
UTVV Slovenia event consists of 6 single-stage races which take place in the open area of Vipava Valley Slovenia. Races take place in outdoor on hiking paths, gravel and tarmac roads across Vipava Valley. The event is making a circle around the Valley.
Due to a strong historical background from the Roman era, races are called upon roman generals and soldiers’ ranks and other figures from the ancient era. Not because of the affection of the army, but because we believe (ultra)trail runners are soldiers of their own mind and fight many mental “battles” during their effort to become and to feel a better person.
Emperor, 161 km long, vertical meters – 6.800, starts from Ajdovščina, semi-autonomy, 45 hrs max. Max 200 runners
Centurion, 103 km long, vertical meters – 4.800, starts from Ajdovščina, smei-autonomy, 33 hrs max. Max 400 runners
Gladiator, 50 km long, vertical meters – 2.300, starts from Vipavski Križ, semi-autonomy, 15 hrs max, Max 400 runners
Legionar, 30 km long, vertical meters – 1.300, starts from Vipava, semi-autonomy, no limits, Max 400 runners
Asterix, 13 km long, vertical meters – 300, starts from Ajdovščina, semi-autonomy, no limits, Max 500 runners
Obelix, 8 km long, vertical meters –50, starts from Vipava, Max 100 hikers – non competitve

RUNNER`S COMMITMENT

  • To participate in the UTVV Slovenia events, in particular, at Emperor and Centurion races, the following is essential :
  • To be completely aware of the length and specificity of the event and to be perfectly prepared for it ;
  • To have acquired, previous to the race, real capacity of personal autonomy in the mountains allowing for the management of problems induced by this type of event, and notably:
  • Know how to confront, without outside help, climatic conditions which could be very difficult to deal with at altitude (night, wind, cold, fog, rain or snow) ;
  • Know how to manage, including when one is isolated, physical or mental problems arising from great fatigue, digestive problems, muscle or articular pains, small wounds…
  • To be totally conscious that the organization’s role is not to help a runner manage these problems;
  • To be totally aware that for such an activity in the mountains security depends upon the runner’s capacity to adapt to the problems encountered or foreseen
  • To inform and to sensitize the members of the runner’s entourage towards the respect of nature, people and the regulations of the race.
  • To read newsletters providing information about the event, sent before the event.
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SEMI-AUTONOMY REQUIREMENTS

The principal of an individual race in semi-autonomy is the rule. The UTVV Sovenia races take place in one single stage, at an undefined pace, within the limits of the time barriers which are specified for each races. Semi-autonomy is defined as having the capacity to be autonomous between two refreshments points, as much on the food front as that of clothing and security, allowing for  adapting to problems encountered or foreseen (bad weather, physical problems, injury…)

This principle implies, in particular, the following rules:

 

  1. Each runner must have with them throughout the duration of the race the totality of their mandatory equipment (see paragraph EQUIPMENT). At any moment of the race, pack and its contents can be checked by the race officials. The runner is obliged to submit to these checks in good faith, at the risk of exclusion from the race o penalties.
  2. The refreshment point`s supply drinks and food to be consumed on site. The organization supplies still water, energizing drink, coca-cola, etc for filling water bottles or hydration packs.  When leaving the aid station, the runners should take care to ensure they have the quantity of drink and food which is necessary to keep them going until the following aid station.
  3. Personal assistance is tolerated ONLY on aid stations, in the zone specifically reserved for this use. Assistance given by a team of professionals, or any medic or paramedic, is strictly forbidden. The rest of the refreshment post is strictly reserved for the runners.
  4. It is forbidden to accompany or be accompanied along any part the race route by a person not registered for the race, outside of the tolerance zones which are clearly marked in the proximity of the refreshment posts.

EQUIPMENT TRANSITION 

(Emperor160 / Centurion 100)

Upon receipt of BIB numbers, the runners can get 3 designated bags for personal equipment.

The runners can retrieve a bag with personal equipment

  • 1st bag for UTVV160 at S6 – Renče (82 km – half trail)
  • 1st bag for UTVV100 at S8 – Preserje (52 km)
  • 2nd bag for UTVV160&100 at S11 – Podnanos (135 km / 80,5 km)

The bag must be submitted at the start area in Ajdovščina on Friday one hour before the start or at the BIB distribution center in Vipava.

The 2nd bag is crucial for your safety. It is mandatory that it includes proper equipment for the possible night with rain, strong wind, and temperatures below zero on open terrain in the mountains. Without good equipment at Nanos in the night, it is very hard to finish the race.

The organizer will transfer the bags with personal equipment to S6 – Renče, S8 – Preserje, S11 – Podnanos, and to the finish line.

TIME LIMITS

The runners must arrive/start from the checkpoint and arrive to the finish within the time limit. If runners arrive/start from the checkpoint after the time limit, they are automatically disqualified, and the organizer arranges transport for the runners to the finish. The runners are also disqualified if they do not arrive at the finish before the time limit.

The last runner on the trail is “sweeper”, who provides that no runner does not fall behind. Sweeper accompanies runner to the next checkpoint if necessary.

160 – EMPEROR

  • Vitovlje –  S4, 41 km, 12 hours,  (06.00, Saturday)
  • Renče –  S6, 80 km, 22 hours, (16.00 Saturday)
  • Lože – S8, 130 km, 37 hours,  (07.00, Sunday)
  • Finish   46 hours (16.00, Sunday)

100 – CENTURION

  • Vitovlje – Church of St. Mary – S4, 41 km, 10 hours,  (10.00, Saturday)
  • Lože – S8, 70 km, 21 hours,  (21.00, Sunday)
  • Finish   Vipava, 35 hours (11.00, Sunday)

50 – GLADIATOR

  • Finish – Vipava, 15 hours (at 23.00 – Sunday)

30 – LEGIONAR

  • No time limits

13 – ASTERIX

  • No time limits

HIKE & WINE – OBELIX

  • No time limits

REFRESHMENT & CHECKPOINTS

The trail has several refreshment stations and checkpoints. At refreshment stations, the runners can get drinks and food and fill their bottles with liquid to continue running. The runners can throw off their waste only at the checkpoints and refreshment stations.

MEDICAL TREATMENT

Whenever the medical staff assesses that a runner is no longer able to continue the race they can stop competitor and take care. In a case of violations, the competitor may be disqualified.

PHOTO DOCUMENTATION

The runners agree to use of photo and video material recorded during the race for promotional purposes by the organizer.

 

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LIABILITY

Runners are participating the race at their own risk. The organizer assumes no liability for injury or damage caused to the equipment. By attending the race, the runner agrees to all rules and consequences that apply to the event.

 

 

COMPLAINTS

All complaints must be submitted within half an hour after the arrival of the runner to the finish in written form with a deposit of € 50. The appeal is going to be examined and the response is going to be provided by the Organizing committee jury. The decision is going to be taken as soon as possible. The decision has no appeal. It is not going to be possible to appeal to the decision; it is going to be final.

Any complaints about irregularities at the trail must be made in written form and with supporting documentation (photo material, or at least three witnesses)

The jury is composed of:

  • Race director
  • Technical director
  • Head of the checkpoint or refreshment stations, depending on an individual complaint
  • Other persons considered to be competent in a particular dispute or complaint (appointed by the leader of the competition)

 

 

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FINAL MANUAL VERSION

The final version of the manual is going to be published on the website month before the race.

Technical guidance will also be made before each start.

DOPING

The use of doping substances is totally forbidden. If any test is required to check it out, the organization will offer the necessary means and resources.

PENALTIES AND PROHIBITIONS

  • Failure to follow the marked trail and use of shortcuts (the trail has marked and hidden checkpoints). Each runner must be recorded at all checkpoints. Penalty for missing a checkpoint from up to 2 hours, depend on situation.
  • Incomplete obligatory equipment (organizer may at any time verify if the runner has all the obligatory equipment). Each runner must have and must show the obligatory equipment, if asked to do so. Penalty for incomplete obligatory equipment is 0,5 hour for every missing part. If you do not show the equipment, you are disqualified.
  • Disposal of trash on the trail and next to it. Disqualification.
  • Using shortcuts, not following the marked path, coming to CP or station from wrong direction. A least one hour penalty for every irregularity.
  • Use of transport during the race. Disqualification for life.
  • Failing to aid another competitor in trouble. Disqualification.
  • Insults or threats to the organizer or to a volunteer. Disqualification.
  • Proceeding after the time limit has been reached. Disqualification.
  • Using support between stations – 1 hour penalty
  • Disqualification or penalty can be immediate, or upon the detection of the irregularity.
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DISTANCES

160 – EMPEROR

160 – Emperor starts in Ajdovščina at 106 m. The first challenge for runners is ascended to Kovk at 860 m. Trail follows the lookout edge of Gora and ascends to the highest point of the trail – Mali Golak (1496 m). Trail continues to Mountain hut on Čaven (1242 m), across Kucelj (1237 m) and to St. Mary Church in Vitovlje. It than continues past Lijak all the way to the Sveta Gora where descends again. It comes to Kayak center in Solkan and goes towards Miren. In this area, you will be with one foot in Italy! After ascend to Cerje (monument), you will join the southern ridge to Trstelj and continues (join with UTVV100 )to wine-growing southern slopes: Preserje – Sveti Martin – Erzelj – Goče – Socerb. In Podnanos starts the last ascend do the edge of Nanos. The trail continues along picturesque and lookout edge to the highest point Pleša at 1262 m. Runners continue through the forest in the heart of Nanos (by Tourist Farm Abram) to a beautiful descent to the Valley towards the finish line in Vipava center (108 m).

Number of participants: 200
Date and time of start: 7 May 2021 – 18:00
Location of start: Ajdovščina (Lavrič square – old town)
Location of finish: Vipava (Center)
Distance: 160km (100miles)
Elevation meters: 6855 m + / 6860  m –
Maximum time: 46:00 hours
Aid stations: 13

100 – CENTURION

100 – Centurion starts in Ajdovščina at 106 m. First challenge for runners is ascend to Kovk at 860 m. Trail follows the lookout edge of Gora and ascends to the highest point of trail – Mali Golak (1496 m). Trail continues pass Mountain hut on Čaven (1242 m), across Kucelj (1237 m) and descends to the Valley. After short ascend to Preserje, it crosses wine-growing southern slopes: Preserje – Sveti Martin – Erzelj – Goče – Socerb. In Podnanos starts the last ascend do the edge of Nanos. The trail continues along picturesque and lookout edge to the highest point Pleša at 1262 m. Runners continue through the forest in the heart of Nanos (by Tourist Farm Abram) to a beautiful descent to the Valley towards the finish line in Vipava center (108 m).

Number of participants: 400
Date and time of start: 8 May 2021 – 00:00
Location of start: Ajdovščina (Lavrič square – old town)
Location of finish: Vipava (Center)
Distance: 105,7km 
Elevation meters: 4870 m + / 4710  m –
Maximum time: 35:00 hours
Aid stations: 10

50 – GLADIATOR

50 – Gladiator starts in small village Vipavski Križ and crosses panoramic wine-growing southern slopes and villages from Velike Žablje to Erzelj, Goče to Socerb. The last ascent to the edge of Nanos starts in Podnanos. The trail continues along picturesque and lookout edge to the highest point Pleša at 1262 m. Runners continue through the forest in the heart of Nanos (pass a Tourist Farm Abram) to a beautiful descent to the Valley towards the finish line in Vipava Center (108m).

Number of participants: 400
Date and time of start: 8 May 2021 – 08:00
Location of start: Vipavski Križ (Main Square – Slovenia)
Location of finish: Vipava (Center)
Distance: 51,7km 
Elevation meters: 2300 m + / 2220  m –
Maximum time: 15:00 hours
Aid stations: 5

30 – LEGIONAR

30 – Legionar starts in Vipava (108 m) and follows the path below villages Manče, Lože, Podraga and enter in Podnanos, then climb steeply to Nanos. The trail continues along picturesque and lookout edge to the highest point Pleša at 1262 m. Runners continue through the forest in the heart of Nanos to a beautiful descent to the Valley towards the finish line in Vipava Center (108 m).

Number of participants: 400
Date and time of start: 8 May 2021 – 10:00
Location of start: Vipava (Center)
Location of finish: Vipava (Center)
Distance: 32km 
Elevation meters: 1350 m + / 1360  m –
Maximum time: /
Aid stations: 3

MANDATORY EQUIPMENT

  160 – Emperor 100 – Centurion 50 – Gladiator 30 – Legionar
BIB number always visible + + + +
Watter botte (camel bag, bottle, soft flask …)

 

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+ + +
Survival blaket + + + /
First aid (bandage, gauze, patch) + + + +
Wind jacket + + o o
Whistle + + o /
Mobile phone + + o /
Head lamp with spare battery + + o* /
Running shoes + + + +
Clothing suitable for winter conditions (from -3° C to 30° C), in case of strong wind (speed over 100 km/h) + o o o
Sun protection o o o o
Energy food o o o o
Running poles o o o o

 

  • +” Mandatory gears
  • o“Recommended gears
  • “o*“ Mandatory for slower runners

Check-up of mandatory equipment may be at the start, or at any time along the trail. If the mandatory equipment is incomplete or a competitor does not show it, the penalty follows. One hour for every missing part of the obligatory equipment. A competitor may wear the equipment or has it stowed in a backpack (bag …).

In the case of a bad weather forecast, the organizer retains the right to impose additional mandatory equipment for the safety of the runners not later than one day before the event.